02/17/2022

You Asked... We Answered 2/17/22

You Asked: 

Are facilities required to maintain the vaccination records onsite for all contracted vendors? 

We Answered: 

The Ohio Department of Health (ODH) has confirmed that facilities are not required to maintain the vaccination records onsite for contracted staff. The facility is required to track and securely document the required vaccination information. If the contracted staff member is selected for review during a survey then the facility must be able to obtain the necessary documentation at that time. The facility must track and securely document the following information: 

• Each staff member’s vaccination status (this should include the specific vaccine received, and the dates of each dose received, or the date of the next scheduled dose for a multi-dose vaccine);
• Any staff member who has obtained any booster doses (this should include the specific vaccine booster received and the date of the administration of the booster);
• Staff who have been granted an exemption from vaccination (this should include the type of exemption and supporting documentation);
• Requirements by the facility; and
• Staff for whom COVID-19 vaccination must be temporarily delayed. For temporary delays, facilities should track when the identified staff can safely resume their vaccination.

CMS provides guidance for each provider type within the downloads section of the interim final rule webpage. We encourage members to continue to submit questions to COVID19@leadingageohio.org.